AdminBooks, Inc is a fast-growing, paperless accounting firm near San Jose, CA.  We serve businesses and individuals with bookkeeping, payroll, tax preparation and tax planning services.   

Join our amazing team to provide our clients with PEACE OF MIND!

ADMIN FOR TAX DEPARTMENT =  We have a job opening for an entry-level office assistant to work remotely Monday through Friday January thru April 2025.  Hours will be varied, starting out 5 hours a week and building up to about 25 hours a week.  This person needs to be able to jump from task to task during our fast-paced tax season and have an eagle eye for details.  No tax knowledge required!

To make sure you know who we are, check out:

1. Our website at: www.adminbooks.com 
   
2. Our Facebook business page: www.facebook.com/adminbooks. 
3. Our Career Page: www.adminbooks.com/careers   

We highly recommend that you stalk us to learn more about AdminBooks and our team! 

Are you looking to ignite your passion to help people? Do you love to take chaos and create order? Does it bug you when something is misspelled or the spacing is off? Does learning new things and growing with a company excite you? Do you long to work hard, have a great attitude while having FUN? (No, that is not an oxymoron when describing an accounting office!) In so many ways, this is like no place you have ever worked!

Skills required for both admin positions:

Efficiency of different online programs, communicates well verbally and written format, is process oriented, take initiative and offers solutions, meets all deadlines, replies to clients in 24 hours or less, humble, hungry, must be super comfortable on the computer typing a minimum of 65 wpm, able to move quickly between programs and quickly learn new technologies, able to recognize priorities and meet deadlines, capable of multi-tasking many small tasks, good with people, vigilant about the details, and desires to be a part of something larger than themselves.

The right administrative assistant  will:

• Update projects in software
• Email clients to schedule appointments
• Collect/Save documents and email clients to confirm receipt
• Print documents to PDF
• Follow up with clients via email, text and phone calls
• Support the tax admin during busy tax season

What this job is NOT:

• No Overtime: We value your work/life balance.
• Not Stressful: We foster a positive, supportive atmosphere.
• No Difficult Clients: Our clients are respectful and appreciative of our work.
• No Sink-or-Swim Training: We’re here to set you up for success, with clear processes and structured onboarding.
• No Working Alone: You’ll be part of a strong, collaborative team that has your back.

What this job IS:

• Supporting Clients Who Value Our Services: You’ll assist with both business and personal tax clients.
• Surrounded by a Rockstar Team: Work alongside dedicated professionals who enjoy helping each other succeed.
• Balanced Work/Life: We emphasize boundaries so you can thrive at work and at home.
• Clear, Effective Processes: We believe in structure that empowers you to work confidently and efficiently.
• Ongoing Learning Opportunities: We support your growth with continuous training and development.
• Remote Flexibility: Work from where you’re comfortable and productive.

Make sure you read the ENTIRE job posting CAREFULLY and follow directions! (Hint, this is a test to see if you are detailed oriented)

We use a bunch of technology: Microsoft Outlook, excel, word, SmartVault, Canopy, Asana, eBillity, ShareFile, QuickBooks Online, Google Docs, GoToMeeting, Remote Desktop, and more!

Interview process: We take our time in the interview process to not only make sure we communicate the job expectations but also to make sure the candidate is a right fit for our ofice culture.

Applying for the job: Don't apply for the job if you are full of drama, can’t show up on time or wake up in the morning like Eeyore (grumpy). If you are a perfectionist at heart and find fulfillment to keep things organized, then you might want to apply for the opportunity to join our team!

NOTE: Please follow directions below if you want to be called for an interview!

ONLY if you meet the above requirements, please apply:

1.Email your resume to info@adminbooks.com

2.Email a cover letter that will include:

(a) Desired compensation

(b) Available start date

(c) Why the job is particularly of interest to you

(d) Let us know if you caught any typos or grammar errors in this ad

NOTE: We will only schedule interviews with those candidates who answer ALL of the above questions on their cover letter AND you MUST put, "I AM A ROCKSTAR" in the subject line of your email!

No phone calls please; in fact, if you call, you will disqualify yourself from an interview.

Hourly compensation based upon proficiency skills.

All final candidates will require typing test, personality test, and a background check before employment.