Blog Post

The Dynamex Decision: Important Update Regarding New Bill Passed in CA ‼

Renee Daggett • September 10, 2020

This just in... Monday, August 31st, 2020 California passed new bill AB2257 that is allowing other industries to be independent contractors and not have to convert to employees. Read about it below!

Bill AB2257

AB2257 seeks to reduce this negative effect by creating more exemptions to AB5.

Under the new law, the following professions, among others, are now exempt from AB5 and the ABC test:

Photographers, photojournalists, videographers, and digital media aggregators
Freelance writers, translators, editors, illustrators, and cartoonists
Musicians and music industry professionals including recording artists, record producers, musical engineers and mixers, vocalists, and independent radio promoters
Advisors, producers, narrators and cartographers for a journal, book, periodical, or other educational or academic publication
Insurance underwriters, real estate appraisers, and home inspectors

Subject to certain conditions, these workers will be classified based on the “Borello” test, which was used prior to the passing of AB5 and establishment of the ABC test. Under the Borello test, it is much easier for worker to qualify as an independent contractor rather than an employee.

The passing of AB2257 is good news for business owners and freelancers who have struggled to meet their hiring needs or to find work under the highly restrictive ABC test

The court adopted a new test for classifying workers that begins with the assumption that all workers are employees instead of contractors . An employer would need to prove that a worker is eligible to be a contractor by following the newly adopted “ABC test”, which will be discussed in further detail below.

Background

Dynamex is a nationwide same-day courier and delivery service that offers on-demand, same-day pickup and delivery services to businesses and the public. Prior to 2004, Dynamex classified its California drivers as employees. Starting in 2004, however, Dynamex converted all of its drivers to independent contractors as a cost savings measure.

The Supreme Court’s Decision

As a threshold matter, the Court framed its decision by broadly characterizing the misclassification of independent contractors as harmful and unfair to workers, honest competitors, and the public as a whole.

The ABC Test

In order for a court to recognize that a worker is classified as an independent contractor, all of the following requirements need to be met:

(A) The worker is free from the control and direction of the hiring entity in connection with the performance of the work, both under the contract for the performance of the work and in fact;

(B) The worker performs work that is outside the usual course of the hiring entity’s business; and

(C) The worker is customarily engaged in an independently established trade, occupation, or business of the same nature as the work performed.

The necessary requirements above explain that employers must ensure that newly covered workers receive at least minimum wage, workers’ compensation, paid sick leave, overtime, unemployment insurance, and paid family leave.

Although many workers are being classified as employees when applying the ABC test, the legislation has several exemptions to the application of the ABC test. When an exemption applies, determining whether a worker is an employee or an independent contractor will continue to be the Borello “right-to-control” test.

The Borello Test

The Borello test is more flexible because it balances the principal factor “whether the person to whom services is rendered has the right to control the manner and means of accomplishing the result desire” plus the additional following 9 factors:

1. Right to discharge at will, without cause;

2. Whether the one performing the services is engaged in a distinct occupation or business;

3. The kind of occupation, with reference to whether in the locality the work is usually done under the direction of the principal or by a specialist without supervision;

4. The skill required in the particular occupation;

5. Whether the principal or the worker supplies the instrumentalities, tools, and the place of work for the person doing the work;

6. The length of time for which the services are to be performed;

7. Method of payment, whether by the time or by the job;

8. Whether or not the work is part of the regular business of the principal; and

9. Whether or not the parties believe they are creating the relationship of employer-employee.

Factors weigh differently depending on the circumstances of the case.

Possible Challenges to the AB 5 Law

Bills have been introduced that will give additional detail on the extensive exemptions. App-based gig economy services, such as Uber, Lyft, Postmates, and DoorDash, have filed to put a referendum on California’s 2020 ballots to provide an exemption for their workers. Discussions have taken place about additional exemption legislation and potential lawsuits.

Specific Occupations Exemption

Workers engaged in the following occupations are exempt from the Dynamex ABC test:

Licensed insurance brokers;
Licensed physicians and surgeons, dentists, podiatrists, psychologists, and veterinarians, provided that the workers are not covered by a collective bargaining agreement;
Licensed lawyers, architects, engineers, private investigators, and accountants;
Registered securities broker-dealers, investment advisors, or their agents and advisors;
A direct salesperson as defined under UIC §650 (essentially a person who performs in person demonstrations and sales presentations of consumer products);
Until January 1, 2023, commercial fishermen (with certain exceptions under UIC); and
Real estate licensees and repossession agents.

This does not mean these licensed individuals are automatically independent contractors. Borello continues to be the guideline for whether these professionals are employees or independent contractors.

Professional Services Exemption

The Borello test will still apply to independent contractors for professional services if specific conditions are met.
Professional services are defined as:

Enrolled agents;
Marketing services;
Administrators of human resources;
Travel agents;
Graphic designers;
Grant writers;
Fine artists;
Payment processing agents through an independent sales organization;
Still photographers or photojournalists (this clause is not applicable to individuals who work on “motion pictures,” which includes television, internet streaming theater, commercials, broadcast news, music videos, and live shows);
Freelance writers, editors, or newspaper cartoonists; and
Newspaper distributors (passed with AB 170.)

To qualify for the professional services exemption, the individual must:

Maintain a business location (which may include the individual’s residence) that is separate from the hiring entity. However, nothing prevents an individual from choosing to perform services at the location of the hiring entity;

Obtain any required business and or professional license if work is performed on or after July 1, 2020;

Have the ability to set or negotiate their own rates for services performed and to schedule their own hours outside of project completion dates and reasonable business hours;

Be customarily engaged in the same type of work performed under contract with another hiring entity or hold themselves out to other potential customers for the same work; and

Customarily and regularly exercise discretion and independent judgment in the performance of the services.

Tax Professionals

Enrolled Agents (EAs) will be subject to a different standard, compared to attorneys and accountants, to qualify for an exemption. EAs must meet the Borello standards, in addition to completing the tests listed above immediately. Tax preparers are not excluded and likely would be considered employees under the ABC test.

Various Salon Workers
Given the requirements are met, the following licensed workers may qualify for the professional services exemption: estheticians, electrologists, barbers, and cosmetologists. Manicurists are included in this category as well, but only until January 1, 2022.

To qualify, the professional must:

Set their own rates, process their own payments, and be paid directly by clients;

Set their own hours and have sole discretion over the number of clients and which clients they will see;

Have their own book of business and schedule their own appointments;

Maintain their own business license; and

Issue a Form 1099 to the salon or business owner if the worker rents a space from the owner.

Business-to- Business Contracting Exemption

Business entities, including sole proprietorships that contract to provide services to another business, are also exempt from the ABC test.

In order to qualify for the exemption, the contract must be in writing, and
the service provider must:

Be free from the control and direction of the contracting business entity, both under the contract for the performance of the work and in fact;
Provide services to the contracting business rather than to customers of the contracting business;
Have a required business license or tax registration if the work is performed in a jurisdiction that requires such;
Maintain a business location that is separate from the business or work location of the contracting business;
Be customarily engaged in an independently established business of the same nature as that involved in the work performed, contract with other businesses to provide the same or similar services, and maintain a clientele without restrictions from the hiring entity;
Advertise and hold itself out to the public as available to provide the same or similar services;
Provide its own tools, vehicles, and equipment to perform the services;
Negotiate its own rates and set its own hours and location of work; and
Not be performing the type of work for which a license from the Contractors State License Board (CSLB) is required

Contractor/Subcontractor Exemption

The Borello standard would apply to classifying construction contractor/subcontractor relationships if the contract is in writing and the subcontractor:

Is free from the control and direction of the contractor in connection with the performance of the work, both under the contract for the performance of the work and in fact;
Is licensed by the California Contractors State License Board, and the work is within the scope of that license;
Has a local business license or business tax registration if the subcontractor is domiciled in a jurisdiction that requires a license/registration;
Maintains a business location that is separate from the business or work location of the contractor;
Has the authority to hire and to fire other persons to provide or to assist in providing the services;
Assumes financial responsibility for errors or omissions in labor or services as evidenced by insurance, legally authorized indemnity obligations, performance bonds, or warranties relating to the labor or services being provided; and
Is customarily engaged in an independently established business of the same nature as that involved in the work performed.

Can I Just Form a Corporation?

The law is clear: The rules apply to any “person,” defined as an individual, corporation, or partnership. (Labor Code §§2750.3(b)(2) (related to medical professionals), 2750.3(c)(2)(A) (related to professional services), 2750.3(e) (related to business to business exemption), 2750.3(f)(8)(i) (related to construction contractors/subcontractors), 2750.3(g)(1) (related to referral agencies))

Reconciling Differences Between Federal and California Law

Employers may choose to classify workers as employees for California purposes and independent contractor for federal purposes. AB 5 changes the worker classification rules for California purposes. The federal government continues to apply the transitional right-to-control standards (like Borello).

What This Means for California Businesses

If a worker is classified as an employee, the employer bears the responsibility of paying Social Security and payroll taxes, unemployment insurance taxes and state employment taxes, providing worker’s compensation insurance, and complying with the endless labyrinth of state and federal statutes governing the wages, hours, and working conditions of employees.

Any businesses operating in California that treats workers as independent contractors should confer with their legal counsel to review the relationship under the “ABC test” and determine whether any or all such workers should be reclassified.
Independent contractors that are outside of California can continue to be classified as contractors.

EDD’s Response to the Dynamex Decision

As of November 2018, the EDD has not released anything in writing, but have announced that they will not change the way they do business as a result of the Dynamex case.

< Older Post Newer Post >

Mail

New BOI Deadline Announced - Is Your Business Ready?

February 19, 2025

The BOI reporting deadline has been extended to March 21, 2025, but more changes may be coming. Stay informed on the latest updates, compliance requirements, and what your business needs to do now. Read more on AdminBooks.

Why You Must Enable Multi-Factor Authentication for QuickBooks Online

February 5, 2025

Protect your QuickBooks Online account from fraud by enabling multi-factor authentication (MFA). Follow our step-by-step guide to secure your financial data today.

BOI Update: Supreme Court Reinstates BOI Reporting

January 24, 2025

The Supreme Court has ruled to reinstate BOI Reporting.

Los Angeles County Tax Relief: Extended Deadlines & Disaster-Related Benefits

January 20, 2025

The recent wildfires in Los Angeles County have devastated communities, leaving thousands dealing with property loss, displacement, and financial uncertainty. In response, both the IRS and the State of California have granted tax deadline extensions and financial relief to help individuals and businesses recover.

Ready for the Deadline? What You Need to Know About 1099s

January 7, 2025

The new year is here, and with it comes an important deadline for business owners: January 31, 2025. If you’ve paid independent contractors, service providers, or freelancers $600 or more in 2024, you may need to file a 1099 form for them. With the deadline just weeks away, now is the time to get organized. Filing your 1099s on time not only avoids penalties but also keeps your business in good standing.

Important BOI Update!

December 30, 2024

The requirements for filing Beneficial Ownership Information (BOI) reports under the Corporate Transparency Act (CTA) have shifted yet again. As of December 26, 2024, BOI filing is not currently required, following an order from the Fifth Circuit Court of Appeals that restored an injunction against enforcing the CTA. However, this situation remains fluid and could change on short notice.

A reminder for end of the year accounting tasks for business owners

End of the Year Reminders for Business Owners

By Renee Daggett • November 13, 2024

The end of the year is fast approaching! It’s time to wrap up those final tasks that can make a big difference in reducing stress and preparing your business for tax season. Here’s a handy checklist to help you complete important end-of-year to-dos: Record Your Vehicle’s Odometer Reading Note the odometer reading for any vehicles used for business. This is essential for calculating your business versus personal mileage usage. Ideally, you have a mileage log, but at the very least, an end-of-year reading will help determine your annual total. Count Your Inventory If your business holds inventory, you’re required to do a year-end count and record its value. This ensures accurate records for taxes and helps you start the new year on track. Collect W-9s from Vendors Check if you’ve paid any contractors or vendors over $600 throughout the year, as you’ll need to issue a 1099-NEC form for them or a 1099-MISC for rent or attorney payments. The IRS provides free forms (call 1-800-829-3676), but be sure to order early as they can take a couple of weeks to arrive. Back Up Your Data Make sure to back up all your data, especially financial records. Double-check that backups are copying correctly and consider keeping a second backup for added security. Verify Payroll Tax Rates For businesses with payroll, check if your state’s employment tax rates have changed for the upcoming year. You should have received a letter with any updated rates by early December. Send them to your payroll processing team ASAP. Copy Thermal Receipts Many receipts, like those from gas stations and office supply stores, are printed on thermal paper, which can fade over time. Make copies of these receipts, as the IRS requires readable details, not just credit card statements, in case of an audit. Schedule Corporate Minutes If applicable, make note of your corporate meeting dates for the coming year. Corporate minutes are often required annually, so it’s helpful to mark them in your calendar now. Review and Update Your Business Plan Reflect on your business goals. What are your revenue projections for 2024? Consider how they compare to 2023, and think about strategies to boost profits and streamline operations in the year ahead. Set a Closing Date in QuickBooks In QuickBooks, set a closing date and password to lock down your financial records, helping ensure accuracy and security for the year-end. Review Accounts Receivable and Payable Check your outstanding invoices and follow up with any clients who haven’t paid yet. Also, settle any bills you owe to maintain accurate records and cash flow. Assess Estimated Tax Payments Review your quarterly estimated tax payments to ensure they’re accurate. Making an extra payment by the end of the year can help avoid penalties and reduce next year’s tax burden. Evaluate Your Tax Deductions Look for any additional expenses you can deduct this year, like office supplies or software subscriptions. You may also want to contribute to retirement plans to maximize deductions. Analyze Business Expenses Go through your expenses to identify any unnecessary costs you could reduce or cut in the coming year. This can improve profitability and efficiency. Renew Business Licenses and Permits Check if any licenses or permits are expiring soon and renew them in advance. This helps avoid penalties and interruptions in business operations. Review and Update Employee Benefits Review your employee benefit plans, such as health insurance and retirement contributions, to ensure they’re competitive and compliant with regulations. Evaluate Your Financial Goals and Set New Ones Look at your business’s financial performance and set realistic goals for the next year. Whether it’s increasing revenue, reducing costs, or expanding services, setting measurable goals can help guide your strategy. Completing these tasks will help your business start the new year in a stronger position and make tax season that much smoother.

You Ask, We Answer: Recording Tips and Gratuities in QuickBooks Online

November 11, 2024

For businesses where tips and gratuities are common—such as salons, spas, or other service industries—knowing how to record these amounts correctly is essential. Tips need to be accurately recorded to ensure employees are paid properly and taxes are managed. Here’s a simple guide on handling tips in QuickBooks Online (QBO), with options to make your process as smooth as possible.

Grandparents learning about the tax liabilities of investing in their grand children.

Understanding Tax Liabilities on Investments for Your Grandchildren - You Ask, We Answer Series

September 4, 2024

Investing in your grandchild's future can be one of the most rewarding ways to secure their financial well-being. Whether you're contributing to a 529 College Savings Plan or setting up a UGMA/UTMA account, understanding the tax implications is key to maximizing your investment. Learn about gift tax exclusions, how to avoid the Kiddie Tax, and tips for using tax-advantaged accounts. This guide will help you make smart decisions for long-term growth while minimizing tax burdens. Discover how to invest wisely in your grandchildren's future! Read our complete guide now.